Our client is seeking to appoint an Executive Assistant (EA) to join the organisation.

The Role:

  • provide an essential corporate role that supports the CEO and their team to deliver their roles in an organised way by providing a high-quality support service.
  • be self-sufficient and able to work in a start-up environment.
  • demonstrate an ability to handle multiple priorities and apply excellent attention to detail in the work that you do.
  • anticipate the needs of the CEO and show initiative in problem solving, demonstrating a high level of professionalism and confidentiality in the work you do.

Key Accountabilities & Responsibilities: 

  • Proactively managing the CEO’s diary, meeting requests, external visits and speaking engagements and ensuring schedules are organised and run smoothly.
  • Booking meetings and making appropriate arrangement (IT facilities, room booking, room layout, refreshments, etc)
  • Undertaking inbox management and, where appropriate, responding on behalf of the CEO. With oversight of the inbox, exercising judgement, initiative, and discretion in sorting urgent and non-urgent communications to assist in the prioritisation of work where appropriate.
  • Provide secretariat support to key meetings, preparing and collating meeting documentation, including liaising with key stakeholder to gather content, ensuring a digital version is available ahead of the meeting.

Experience

  • Experience of providing administrative support within a busy organisation where accuracy and pace are vital.
  • Proven ability to prioritise in a dynamic environment, managing a complex workload.
  • Experience of dealing with multiple senior stakeholders.
  • Experience of organising and supporting meetings or events.

Qualifications

• Business administration qualification to NVQ level 3 or equivalent qualification and /or able to demonstrate equivalent knowledge and understanding gained through experience. • A clear understanding of the requirements of a role that directly supports senior management. • Able to demonstrate knowledge and/or experience of equalities and diversity issues. • Excellent keyboard and IT skills, with advanced skills and working knowledge of MS Outlook, Word, Excel, PowerPoint and SharePoint. Have a willingness to learn new applications and technology as appropriate.

  • Hours: Full-time
  • Location: Bristol
  • Salary: £14.21
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